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Business Office Manager
Location:
Saint Peters, MO
Description:
Reports to: Administrator Position Summary : Manages the day-to-day operations of the business office including maintaining sound bookkeeping, general ledger and reporting. Essential Functions Adds, changes or modifies resident census information as needed.Verifies Medicare, Medicaid or third party insurance eligibility.Protects the confidential nature of resident information and adheres to resident rights.Verifies Medicare and Medicaid days monthly.Prepares, reviews and sends all private pay statements.Ensures that all necessary information for Medicare, Medicare Replacement, Medicaid and Managed Care is available, accurate and sent to the third party biller in a timely manner.Prepares for monthly triple check conference call and ensures that all appropriate information is available to the 3rd party payors.Maintains and reviews aged accounts receivables and status of account collections and participates in monthly AR call with corporate office.Provides service and billing details to residents and financially responsible parties as requested.Updates billing system with all ancillary charges and ensures billing accuracy of same by payor type.Collects and prepares all necessary Medicare, Medicaid and cost reports for 3rd party preparer.Maintains petty cash fund and regularly balances incoming and outgoing funds; provides reconciliation report.Ensures timely bank deposits.Sees to the timely approval and payment of all incoming invoices and completes monthly reviews of accounts payable.Collects vendor W9s on a timely basis, records in AHT and submit a copy to the corporate office.Maintains contract folder for all active contracts used in the facility. Preserves former contracts in accordance with corporate record retention policy.Maintains binder of all facility insurance policies including the Certificate of Insurance and policy coverage details on each policy.Manages for efficiencies in office work processes, maintenance and repair of all office equipment, and practical access and usage of technology system(s) for all employees.Serves as point-of-contact for corporate technology.Sees to the purchase of office supplies, furniture, office equipment, and approved technology systems, as approved and directed by Administrator.Maintains accessible purchase records of furniture, equipment, fixed assets and capitalimprovement projects acquired by year and submits to corporate office when requested.Serves as backup to Human Resource Manager when not available, to include receptionist duties and answering incoming phone calls.Takes all necessary steps to safeguard and ensure confidentiality of employee information.Provides necessary information and documentation for state licensure. Complies with federal, state, local and company health, safety, and sanitation laws, regulations and standards. Attends all required training and meetings, including QAPI meetings to present and submit report as required. Complies with the company's employee safety prevention and accident reporting program. Participates in conducting fire drills and other safety drills. Cooperates and problem-solves with other departments and staff, residents, families, vendors, and others to support the residents' needs. Timely response and follow through on all communications. Wears professional attire daily. Takes part in employee orientation as directed by the Administrator. Attends all required in-services as directed by the Administrator. Follows all company policies and procedures. Works extra hours when necessary and performs duties of other positions as needed. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Qualifications High School diploma or GEDOffice management experience, preferably in a healthcare facility offering skilled care, rehabilitation services, assisted living and/or residential care.Current Notary Public or ability and willingness to become one when hired.Dedicated interest in assisting a senior population.Understanding of Medicare and Medicaid eligibility and applicable benefits.Background in general ledger bookkeeping and financial reporting.Knowledge of requirements and necessary actions for compliance with federal, state, local and company health, safety, and sanitation laws, regulations and standards.Proficiency with software programs including Microsoft Office Suite, particularly Excel, and data-driven applications.History of ethical and professional work conduct.Ability to communicate effectively.Reads, writes, speaks, and understands the English language.Ability to work under pressure and deal with stressful situations during busy periods.Must be able to remain calm with dissatisfied residents or family members.Able and willing to take direction from management.Self-directed organizational skills that enhance the ability to manage numerous priorities.Ability to work under pressure and deal with stressful situations during busy periods. Preferred Education or Experience Business-related Bachelor's Degree or equivalent knowledge from experiential learning.Experienced in overseeing operational issues regarding information technology systems Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. They include: Regularly required to sit, stand, use hands to finger, feel, handle controls, talk, walk, hear, reach out and up with hands and arms, stoop and kneel. May stand or sit for long periods of time. to easily lift, carry, and otherwise move at least 50 pounds. Must be able to tolerate changing temperatures when moving inside and outside the facility. Work Environment The work environment is a professional healthcare environment. Employees could be exposed to:Noise levels range from moderate to loud.Contagious or infectious diseases.Dermatitis from frequent hand-washing.Chemicals used for cleaning and sanitizing; fumes and odors.While performing administrative duties, the work environment includes standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Travel Travel by automobile to required meetings and conferences.#A5
Company:
JMS Senior Living
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Business Office Manager
Business Office Manager is a Clerical Business Office Manager Job at JMS Senior Living located in Saint Peters MO. Find other listings like Business Office Manager by searching Oodle for Clerical Business Office Manager Jobs.
Business Office Manager is a Clerical Business Office Manager Job at JMS Senior Living located in Saint Peters MO. Find other listings like Business Office Manager by searching Oodle for Clerical Business Office Manager Jobs.